Export Outlook Contacts to Excel: 2 Easy How-to Methods

Export Outlook Contacts to Excel: Easy How-to Method – Microsoft Outlook has been the standard mail client used by more business than other mail clients combined. Microsoft has updated Outlook for 2016 and added a slew of new features to make sending emails, scheduling your appoinments, managing your contacts and seeing your schedule through its integrated calendar easier than ever.

If you have been using Outlook for some time now, you may have collected a lot of contacts, both personal and business, that you may want to backup of use with another program, like Excel or other mail clients. If this is the case, you need to export Outlook contacts to Excel by using Outlook’s built in import/export function to do this. You can export to other database files, but the most common one is a Comma Separated Values (CSV) format.

But there are other easier ways to export Outlook contacts to Excel and for this article, we are going to show you some methods so you can choose which one works for you.

Export Outlook Contacts to Excel

Outlook’s Built-in Import/Export Function

See also: Never Forget an Email with Outlook

Export Outlook Contacts to Excel: Using Outlook’s Export Function

Let’s start with the basic by using Outlook’s built in Import/Export function to send your Outlook contacts to Excel. Follow our guide below to do this.

  1. Go to the “Open & Export” function in Outlook.
  2. Choose Import/Export.
  3. Now  select “Export” to send your contacts to an Excel CSV-compatible file.
  4. Once you have the CSV file, click the file to open in the file in Excel.

Export Outlook Contacts to Excel: Different Outlook Versions

For this second method, you must know what version of Outlook you are using. We are going to give you instructions for Outlook 2007, 2010, 2013 and 2016. To know your Outlook version, you can check out this post from Microsoft and then we can proceed with exporting your Outlook contacts to Excel.

In Outlook 2007 to 2016, the procedure described above works but you can also export your contacts to an Outlook data file (.pst) file. This way, you can import your contacts to different versions of Outlook on your other computers or if you want to import your contacts to outlook.com.

To do this, follow the same instructions outlined but instead of a choosing a CSV file, choose the pst format.

export outlook contacts to excel

Outlook PST File Format

Watch the video below to see the whole procedure as it is done.

Having an Excel (or pst) file of your Outlook contacts is just one way of making sure that you do not lose any of your important personal and business contacts. Exporting Outlook contacts to Excel is done way easier than most people think and out give makes it even more clearer.

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